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Successful tennis event planning requires careful attention to detail and systematic organization. This comprehensive checklist will guide you through every phase of event planning, from initial concept to post-event follow-up.

📅

3-6 Months Before Event

Initial Planning & Foundation

Event Concept & Goals

Venue & Permits

🎯

2-3 Months Before Event

Logistics & Marketing

Marketing & Registration

Staffing & Officials

1 Month Before Event

Final Preparations

Equipment & Supplies

Communications

🏆

Event Week

Execution & Management

Day Before Event

Event Day

📊

Post-Event

Follow-up & Analysis

Immediate Follow-up

Evaluation & Planning

Essential Contacts Checklist

🏢 Venue & Facilities

  • • Venue manager
  • • Court maintenance
  • • Security services
  • • Parking management
  • • Catering services

👥 Officials & Staff

  • • Tournament director
  • • Head referee
  • • Medical personnel
  • • Volunteer coordinator
  • • Media contact

🚨 Emergency Services

  • • Local emergency services
  • • Nearest hospital
  • • Weather service
  • • Equipment suppliers
  • • Transportation services

Budget Planning Checklist

💰 Revenue Sources

💸 Major Expenses

Streamline Your Event Planning Process

Use Matchcourt to automate tournament management, registration, and scheduling for seamless event execution.